1.1 Hardware solutions
System LSI, ASIC/ASSP, MPU/MCU/DSP, FPGA/PLD and others
1.2 Hardware development (EDA)
1.3 Software solutions
Embedded OS, Device drivers, Firmware, Middleware, Virtual platform Development and others
1.4 IC tester/analyzer :
IC testers, PCB testers, Analyzers and others
1.5 IP core, Macro, Cell libraries
1.6 Embedded processor development environments
Reconfigurable processors, ICE, Debuggers, Microcomputer CASE, Compilers/cross compliers, Simulators, Hardware/software co-design environments and others
1.7 Design service-related (LSI/PCB)
Design houses, Design services, Design consulting, Prototyping/manufacturing, IP distribution services and others
1.8 Design infrastructure (WS/PC, Network)
1.9 Design data management tool
Design data management and others
1.10 Mask shop, Foundry
1.11 University (R&D), Consortium
Publications and others
2.1 Manufacturers, trading companies, publishing companies and
organizations with operations applicable to Section 1 above.
2.2 Applications through representatives such as advertising agencies will not be accepted.
3.1 Standard Booth
3.2 Small Package Booth
3.3 Emerging Company Area
|Configuration||No. of booths applied for|
|1 row||1, 2, 3, 4, 5, 6|
|2 row||4, 6, 8, 10, 12|
|3 row||9, 12, 15, 18|
|Blocks||20, 25, 30, 35, 40, 45, 50|
|Small Package Booth||1, 2|
|Emerging Company Area||1, 2, 3|
4.1 Exhibitors in rows under 18 booths may have booths of other exhibitors on one or three sides
4.2 After the deadline for applications, the organizer will determine the layout of the exhibition site. If the total space applied for exceeds the capacity of the site, the organizer reserves the right to determine an impartial method to reduce the number of booths applied for by exhibitors. The kind understanding of exhibitors on this matter is greatly appreciated.
Booth locations will be determined by the organizer. The organizer will determine the locations depending on the number of booth applied, exhibit product category, and date of application. The booth allocation decision will be announced at the Exhibitor Orientation scheduled in late August. The booth location is subject to change in case the organizer decides changes needed after the announcement. Exhibitors are not able to cancel their entry for a reason of objection to booth location.
The exhibition fees per booth are as follows:
|1 to 3 booth(s)/ per booth||4 or more booths/ per booth|
|Standard Booth||General companies||¥451,500||¥430,500|
|Small Package Booth||¥367,500|
|Emerging Company Area||¥252,000|
7.1 Information leaflets, invitations and envelopes
|1 to 3 booth(s)||4 to 9 booths||10 or more booths|
7.3 Exhibitor introduction space on the Official Website
7.4 Text advertisement in the official newsletter
The following items are not included in the booth fees:
8.1 Booth decorations other than basic panels
Booth decorations other than system panels are to be handled by exhibitors.
Rental fixtures and furnishings for packaged displays are available. Please refer to the Exhibition Manual that will be distributed at a later date.
|For 1 booth
3.0m (W) x 3.0m (D) x2.7m(H)
|For 2 booths
3.0m (W) x 6.0m (D) x2.7m(H)
|Parapets, Carpet flooring, Carpet stopper, Cutting sheets for company name,
Fluorescent lights(40W), Chairs, Reception counter, Display stand(2890×495×900),
Business card box, Spotlights(100W), Two-socket electric outlet(500W),
Basic power supply line(1Kw)
*Basic package for 2 booths come with storage space
8.2 Electric power installation Fee
|Type||Fee(Electricity consumption fee included)|
*Electricity consumption fee included
8.3 Temporary telephone•Internet connection
The following installation will be available upon request.
*Construction, basic charges, call charges and tax are included.
|Analog Circuits||¥42,000 / line|
|Digital Circuits(INS64)||¥73,500 / line|
|Internet Line(B FLET'S)||¥126,000 / line|
Any charges above the basic fee will be invoiced to exhibitors separately at a later date.
Available date: November 19th to 22th, 2013
*Please contact the Management Office regarding television antenna and other inquiry.
8.4 Overtime charges
Exhibitors shall bear overtime work charges if preparation time is required in excess of the specified hours any day before or during the exhibition.
|Overtime charge||¥10,000 / hour|
8.5 Booth administration
Costs related to booth administration include transportation and personnel.
8.6 Barcode System
|Basic system charge (one reader/visitor data)||¥52,500 / unit|
|Rental of additional units||¥10,500 / unit|
8.7 Exhibitor Seminars
Exhibitors can use seminar rooms to conduct effective presentations of technology
and product seminars.
To improve efficiency of visitor’s participation, Seminars take in a wide variety of theme and advertise by.
Suites are available in the exhibition hall for exhibitors to conduct business negotiations or demonstrate products to specific customers. Please fill in the designated column in the exhibition application form.
3,960mm (w) x 3,960mm (d) (approx. 16m2 ) x 2,700mm (h)
5,940mm (w) x 3,960mm (d) (approx. 24m2) x 2,700mm (h)
5,940mm (w) x 4,950mm (d) (approx. 30m2) x 2,700mm (h)
The Management Office will determine room allocation.
The Management Office will provide detailed information on fixtures such as
tables, chairs and reception sets on request.
Applicants must pay actual costs and expenses to use these fixtures. The applicant should prepare demonstration equipment and instruction materials.
Other expenses may be incurred owing to exhibitor requests and/or legal requirements concerning booth design. Details will be available on the Exhibition Manual.
9.1 Exhibition application and contract agreement
To apply for and contract exhibition space, fill in the information required on the
exhibition contract application form, and submit the form to the Management
Office of the Japan Electronics Show Association (JESA), which will confirm your
full understanding of the exhibition regulations. Upon receiving the application
form, the Management Office will send a receipt confirmation notice via e-mail.
The receipt date stated in this confirmation e-mail is regarded as the contract date,
whereupon exhibitors are liable for participation fees.
First-time exhibitors to the EDSFair are required to provide a company profile and catalog(s) of product(s) planned to be exhibited upon submission of the exhibit application / contract.
Applications should be sent to:
EDSFair Management Office
c/o Japan Electronics Show Association (JESA)
12F Ote Center Bldg., 1-1-3 Otemachi, Chiyoda-ku, Tokyo 100-0004
Friday, June 28th, 2013
9.3 Fee payment
10.1 Cancelation by Organizer
10.2 Cancelation by Exhibitor
If an exhibitor cancels or reduces the number of booth spaces applied or, regardless of the reason, some or all of the following cancellation fees will apply. Consumption tax (5%) will be added to all fees.
|To August 16, 2013||50% of exhibition booth fee|
|On or after August 17, 2013||100% of exhibition booth fee|
Please notify us promptly of cancellations of exhibitions, and additions / reductions of boot spaces. Please fill in and submit “Application for booth cancellation or changes for number of booth(s)” that is sent to you by the Management Office. The Management Office will inform you that it has received the application as a confirmation.
11.1 Exhibit space transfer, subletting, selling, transferring, or exchanging
Exhibit space transfer, subletting, selling, transferring, or exchanging exhibition space, either in whole or in part, to any third party, including other exhibitors are prohibited.
11.2 Directing visitors to other venues
Directing EDSFair visitors to simultaneous product or technology exhibits off-site is prohibited.
11.3 Engaging in sales activities
Selling products other than publications and software on-site during the exhibition is prohibited. Exhibitors who wish to sell publications or software are required to submit details and seek approval in advance.
11.4 Disturbing others
The acts described below are prohibited. The EDSFair will implement swift and appropriate corrective measures should acts occur in violation of these prohibitions. If appropriate steps are not taken to address noted violations, the Executive Committee reserves the right to ban the violating exhibitors from exhibiting. In this case, exhibitors shall be responsible for the expense to implementation of required measures.
11.5 Exhibiting for the purpose of obtaining personal information
It is prohibited to use booths for the primary purpose of collecting personal information on visitors, rather than to display or to conduct PR of products and services. Furthermore, all exhibitors are requested to abide by the stipulations in Japan's personal information protection legislation. Details on the collection and handling of personal information will be available in the Exhibition Manual.
12.1 Prompt fee payment
Exhibitors must pay all exhibitor fees and expenses invoiced by the Management Office and bear responsibility until all payments are complete.
12.2 Obeying the law
The laws and regulations of Japan shall be followed in all cases related to the transfer and management of display and related items, and in management and other matters related to construction and structures for use in exhibits.
12.3 Liability for damage, management of exhibited items, and insurance.
12.4 Complying with the exhibition schedule
Prior, during and after the exhibition, all exhibitors are requested to comply with the exhibition schedule specified by the organizer. Construction activities to the booth, delivery and/or wrap-up activities during the exhibition are prohibited.
13.1 If the exhibition is canceled because of an event of force majeure, such as an earthquake, typhoon, fire, disease, terrorist act or order from the public authorities, the organizers reserve the right to shorten the duration of the exhibition or the hours that the exhibition is open to the public, either before or during the exhibition. If the exhibition organizer deem such action necessary, this information will be promptly published on the official Website and exhibitors will be notified. Neither the exhibition organizer nor the Association shall assume any liability for losses incurred by exhibitors in such a case.
13.2 If an unavoidable calamity that occurs prior to the opening of EDSFair forces cancellation of the exhibition, participation fees paid by exhibitors will be refunded in full, minus charges for expenses already incurred.
13.3 Neither the exhibition organizer nor the organizerhall be held liable to refund exhibition expenses, either in full or in part, if the exhibition duration is unavoidably shortened because of a calamity or potential calamity.
13.4 The exhibition organizer and the Management Office assume no responsibility for expenses incurred by exhibitors if the exhibition is canceled or shortened because of a calamity.
Staff members appointed by the organizer and / or the organizer will be authorized to gather news and / or conduct interviews as well engage in filming and / or photography. Exhibitors are requested to cooperate with such new gathering and filming activities and also agree that any image, photograph, information, etc. obtained during the exhibition can be used solely for the purpose of promoting EDSFair.
Any disputes between exhibitors concerning exhibits, publicity materials related to exhibits, intellectual property or the use of booths shall be resolved between the parties concerned. The organizer, the Executive Committee and the Association bear no responsibility whatsoever in such instances.
Ceilings, either whole or partial, and two-floor contractions are prohibited. However if
ceilings are absolutely necessary for such reasons as to create shading, soundproofing,
etc., the exhibitor must obtain permission from the local fire department. Charged
installation of simplified fire-prevention equipment according to Exhibition Venue
Regulations is required.
*Management office handles all installations and invoice exhibitors after the exhibition.
Prior to performing flooring work, exhibitors are required to submit to the Management Office the actual number of anchor bolts to be used in the floor plan. The use of concrete nails, dry pits, and the mounting of pit lids to anchor bolts is prohibited.
17.1 Anchor bolts to be used
Use only the anchor bolts provided by Pacifico Yokohama. The anchor bolts will be of the boltknock type of 8mm/10 mm/12 mm bolt diameter, with underground depth of 50mm or less. Use only the drills provided by Pacifico Yokohama; these are available free of charge. A sander is not lendable.
17.2 Restoring the site to its original condition
Restoration to original condition Floor work is permitted on the condition that all flooring will be restored to its original state after the exhibition. After usage, if the bolt heads project above the surface, they must be sawn off, not hammered in or cut with acetylene torches. All expenses for restoration shall be borne by the exhibitor. In the event that the floor is not restored to its original condition after the final floor inspection, or the restoration is incomplete, the Management Office will complete the restoration work and charge the total amount of expenses to the exhibitor after the exhibition.
17.3 Floor restoration expenses
Exhibitors are required to pay the floor restoration fees regardless of the size of anchor bolts used. ¥1,575 (tax included) per anchor bolt.
Inspections by the local fire department will be carried out during the display construction work of after its completion. Any work not in accordance with the below regulations may be suspended, or the structure(s) in question removed. Exhibitors are required to follow the instructions below.
19.1 The display, distribution, or demonstration of counterfeit or imitation products that infringe on a third party’s intellectual property rights (e.g. patents, trademarks, design rights, copyrights, overseas rights, etc.) or any other related activity is strictly prohibited.
19.2 If the Executive Committee or the Association discover counterfeit or imitation products being displayed, distributed, or demonstrated, it reserves the right to remove these products from the exhibition venue immediately with all costs incurred becoming the responsibility of the offending exhibitor.
19.3 In addition to inspections for counterfeit or imitation products, all exhibitors shall cooperate with the Executive Committee or the Association whenever any type of inspection is conducted.
19.4 Any disputes concerning the intellectual property rights of exhibited products shall be resolved between the parties concerned.
As a general rule, exhibitors are requested to limit product comparisons (see guidelines below) to demonstrations between products and / or technologies of their own company or group companies. Exhibitors who plan to compare their products or technologies with those of other companies should first obtain advance permission from the other company and such comparisons must not infringe upon the property rights of that company.
When the EDSFair Executive Committee determines that the aforementioned guidelines on comparison displays have not been observed, they reserve the right to terminate the display or order that corrective measures be taken with all costs incurred by the exhibitor. If said corrective measures are determined to be insufficient, the exhibitor may be barred from future participation in EDSFair.
The following regulations must be strictly observed for all displays in the exhibition booths
21.1 Safety and precaution signage
All booths must have adequate safety and precaution signage positioned in clearly visible locations around the displays.
21.2 Displays should reflect real-life situations
Product presentations and / or displays should be demonstrated in real-life situations as much as possible and not in an exaggerated or unrealistic manner. If this is not practical, the product(s) must have accompanying captions stating how they are used in actual applications.
Audio volume in the booth must be maintained at the levels less than 70dB when explaining products or making demonstrations. Please remember that it is important to maintain audio volume at reasonable levels to ensure that visitors can hear the presentations of other exhibitors. Please remember that it is important to maintain audio volume at reasonable levels to ensure that visitors can hear the presentations of other exhibitors.
Exhibitors playing music or replaying recorded audio or video material must pay royalties on said material (unless the exhibitor owns the rights or has made separate arrangements for payment of royalties). Royalties are payable to the Japanese Society for the Rights of Authors, Composers and Publishers (JASRAC), which handles royalties in Japan. Please contact JASRAC for details on arrangements and royalty calculation methods.
23.2 Illumination / Lighting
No illumination that projects directly into another company’s lighting or onto walls or corridors is permitted.When strong lighting equipment such as LEDs are used in displays and / or signboards, they must be positioned so as not to inconvenience visitors or neighboring booths.
23.3 Smoke machines
The use of smoke machines (including alcohol, oil or petroleum smoke machines, and dry ice machines) is not permitted.
Please take preventive measures to avoid the generation of the following during demonstrations. Please be considerate of other exhibitors and visitors.
24.1 The Fire Prevention Law Prohibits the Following Activities on the Exhibition Site
24.2 Exemptions for prohibited activities
Excluding smoking, exemptions for prohibited activities and / or the use of some of the aforementioned substances may be granted by local fire safety authorities if it is determined that only minimal amounts of substances will be used or that the activities are necessary to enhance the exhibit. For exhibitors seeking exemptions, please fill in the relevant items on the “Hazardous Materials Usage Application” in the exhibitor’s manual and submit the form together with two declaration copies explaining the nature of the performance or exhibit. The association will submit all applications to the fire safety authorities at a single time, and only the items granted exemptions will be allowed to be used in the venue.
Smoking is prohibited in the venue.
24.4 Live Flames
The following should be strictly observed when using live flames:
24.5 Liquefied Petroleum Gas (LPG) or Pressurized Gas
The following rules should be strictly observed when using LPG and other
pressurized gases (oxygen, hydrogen, nitrogen, carbon dioxide, argon gas, etc.):
24.6 Hazardous Materials
When using hazardous substances in the exhibition venue, the following
regulations must be strictly observed.
If an exhibitor violates these Regulations or if there is a discrepancy in interpretation or the application of these Regulations, the following measures will be taken. Please note that the interpretation of the Regulations as defined in the original Japanese language documentation will take precedence.
25.1 If the Executive Committee determines that an exhibitor has violated regulations governing exhibitor booths and implementation of exhibits, the association will request that the exhibitor take the necessary corrective measures.
25.2 If the same violation described in section 1 above occurs again, or a discrepancy in interpretation of these regulations occurs, the Executive Committee will take the appropriate action and as a final ruling order, order the exhibitor in question to take the necessary corrective measures. Please note that once the committee reaches a final ruling, the committee will not enter into any further discussion with the exhibitor in question, nor be responsible for any incurred liabilities whatsoever.
25.3 If an exhibitor has been ordered to take corrective measures described in section 2 above, the exhibitor will be required to submit in writing on the same day, a description of the necessary corrective measures taken and the schedule at which they will be completed.
25.4 If an exhibitor has been ordered to take corrective measures described in section 2 above, and fails to do so accordingly, or if the corrective measures taken are determined to be insufficient by the Executive Committee, the following penalties may apply.
26.1 Other prohibited activities and regulations that are not included in these Regulations will be detailed in the Exhibition Manual that will be distributed later.
26.2 Promissory notes cannot be accepted for payment for booth fees and all other expenses.
26.3 These Regulations are subject to change as deemed necessary by the organizer, the Executive Committee or the Association. If changes occur to the Regulations, they will be posted on the EDSFair Official Website, or brought to the attention of exhibitors by other means.
26.4 Observing these Regulations is the sole responsibility of the exhibitor. The organizer, the Executive Committee and the Association will not accept any responsibility resulting from violations of existing laws and/or local ordinances by exhibitors.
26.5 This regulation respects all applicable laws in Japan.
26.6 A competent court of any disputes concerning this regulation is the Tokyo District Court.
The Executive Committee functions as a body to deliberate and decide matters related to
the management of the exhibition, including regulations and plans. The Executive
Committee will be represented on the exhibition site during the preparation and
These representatives will be responsible for maintaining the exhibition environment, dealing with problems and ensuring that the exhibition regulations are adhered to at all times. They have the authority to address problems as they arise.